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Advanced Management for Documents and Archive

An Interactive 5-Day Training Course

Advanced Management for Documents and Archive

Electronic Records Management and Digital Preservation Techniques

NASBA
Classroom Schedule
Date Venue Fees
02 - 06 Feb 2026 Dubai $ 5,950
06 - 10 Apr 2026 Dubai $ 5,950
01 - 05 Jun 2026 Dubai $ 5,950
10 - 14 Aug 2026 Istanbul $ 5,950
26 - 30 Oct 2026 Dubai $ 5,950
01 - 05 Feb 2027 Dubai $ 5,950
Online Schedule
Date Venue Fees
06 - 10 Apr 2026 Online $ 3,950
10 - 14 Aug 2026 Online $ 3,950

Introduction

This GLOMACS Advanced Management for Documents and Archive training course will highlight in the era of digital transformation, organizations face unprecedented challenges in managing their documents and archives. The exponential growth of digital records, regulatory compliance pressures, cyber-security risks, and the need for long-term preservation of institutional memory all demand a strategic, professional approach to records and archives management.

Modern document management is no longer merely about storing paper in cabinets. It is about designing integrated systems that govern both physical and electronic records throughout their lifecycle—from creation and use to secure storage, retrieval, and disposition.

Objectives

By the end of this Advanced Management for Documents and Archive training course participants will be able to:

  • Understand advanced principles and frameworks in modern records and archive management.
  • Appreciate the role of records management in organizational governance, compliance, and risk management.
  • Build the capacity to design and implement policies and procedures that meet international standards.
  • Analyze requirements for Electronic Records Management Systems (ERMS) and evaluate vendor solutions.
  • Design classification schemes, retention schedules, and metadata structures based on best practices.
  • Implement digitization strategies that ensure authenticity, integrity, and accessibility of records.
  • Develop sustainable digital preservation plans to address media obsolescence and format migration.
  • Identify and mitigate risks related to security, privacy, and disaster recovery.
  • Draft effective records management policies and procedures.

Training Methodology

Participants in our training course engage in interactive learning through expert-led lectures. They participate in hands-on exercises such as classification design, metadata creation, and policy drafting, complemented by simulations of workflows and electronic systems. Collaborative work is fostered through group discussions that tackle shared challenges, peer reviews, and group presentations. Guided brainstorming sessions enable the development of tailored action plans for participants' organizations. The training course includes robust assessment and feedback mechanisms, including pre- and post-course self-assessments, continuous Q&A opportunities, and individualized feedback on practical exercises.

Organisational Impact

Impact on the organization from the participants in attending this Advanced Management for Documents and Archive training course includes the following benefits:

This training course is suitable for professionals and managers who:

  • Manage records and archives in public or private organizations.
  • Oversee digital transformation or IT projects involving document systems.
  • Need to ensure compliance with legal, regulatory, or industry standards.
  • Want to improve their organization's information governance.
  • Work in archives, libraries, museums, government departments, corporate offices, universities, or NGOs.

Personal Impact

This training course is designed to help professionals navigate this complex landscape by combining best-practice theories, international standards, and practical tools.

It equips participants to:

  • Align records management with organizational strategy.
  • Ensure legal and regulatory compliance.
  • Implement effective electronic records management (ERM) systems.
  • Develop robust digital preservation plans for long-term access.
  • Reduce operational risks and costs associated with poor document control.
Course Outline
Day 1

Foundations of Advanced Records and Archive Management

  • Introduction to Records Management: Evolution and Principles
  • The Records Lifecycle: Creation, Classification, Use, Maintenance, Disposition
  • Regulatory Frameworks and Compliance (ISO 15489, GDPR, local laws)
  • Developing Organizational Records Policies
  • Designing Classification Schemes and Controlled Vocabularies
  • Records Appraisal and Retention Schedules
  • Case Study: Implementing a Physical Records Inventory
Day 2

Electronic Records Management Systems (ERMS) and Standards

  • ERMS Functional Requirements (ICA Guidelines)
  • System Architecture and Key Components
  • Evaluating and Procuring ERMS Solutions
  • Metadata Standards (Dublin Core, PREMIS, ISO 23081)
  • Managing Born-Digital vs. Digitized Records
  • Workflow Design and Automation
  • Case Exercise: Mapping ERMS Functionalities to Business Needs
Day 3

Electronic Document and Content Management (EDCM)

  • Defining EDCM and its Relationship with ERMS
  • Integration with Business Systems (CRM, ERP, Email)
  • Digitization Strategy and Standards (Scanning, OCR, Quality Control)
  • Access Control and Security Management
  • Workflow Automation: Notifications, Approvals, E-Signatures
  • Managing Hybrid Environments (Paper and Digital)
  • Practical Exercise: Digitization Planning
Day 4

Digital Preservation Techniques

  • Why Digital Preservation Matters: Risks and Challenges
  • OAIS Reference Model (ISO 14721) – Framework for Long-term Preservation
  • Preservation Planning and Policy Development
  • File Format Sustainability and Migration Strategies
  • Storage Solutions: Replication, Emulation, Cloud Options
  • Authenticity, Integrity, and Chain of Custody
  • Hands-on Workshop: Drafting a Digital Preservation Plan
Day 5

Policy Development, Risk Management, and Emerging Trends

  • Writing Effective Records Management Policies and Procedures
  • Information Security and Privacy Compliance
  • Disaster Recovery and Business Continuity Planning
  • Risk Assessment and Mitigation Strategies
  • Managing Change and Training Staff
  • Future Trends: AI, Blockchain, Cloud Archives
  • Group Presentations: Action Plans for Participants’ Organizations
Certificates
  • On successful completion of this training course, GLOMACS Certificate will be awarded to the delegates.
  • Continuing Professional Education credits (CPE): In accordance with the standards of the National Registry of CPE Sponsors, one CPE credit is granted per 50 minutes of attendance.
Providers

Endorsed Education Provider

NASBA
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Frequently Asked Question

No. Saudi GLOMACS delivers courses in Saudi Arabia and internationally, including delivery across Europe and Asia. This allows organisations and professionals to access training both locally and abroad.

No. While governance and leadership are part of the portfolio, Saudi GLOMACS delivers training across the entire business and professional lifecycle, including administrative, technical, legal, regulatory, and sector-specific training.

Yes. Saudi GLOMACS designs and delivers bespoke in-house training tailored to organisational objectives, sector requirements, and workforce needs. Training can be delivered in Saudi Arabia or internationally, depending on requirements.

Courses delivered in Saudi Arabia are adapted to reflect local regulatory frameworks, organisational structures, sector conditions, and professional expectations. This ensures training is relevant, practical, and aligned with Saudi workplace realities.

GLOMACS has been delivering professional training for over thirty years, with courses delivered across Europe, the Middle East, Asia, and other international markets.

Saudi GLOMACS combines three decades of global training experience with a clear focus on Saudi market relevance. This allows it to deliver training that is both internationally credible and locally applicable, across a broader range of disciplines than niche or single-focus providers.

Saudi GLOMACS is a Saudi-based professional training provider delivering courses tailored to the Saudi market and applicable internationally. It operates within the global GLOMACS framework and draws on more than three decades of international training experience.

Saudi GLOMACS offers professional training across a wide range of disciplines, including administration, leadership and management, governance and regulation, law, oil and gas, energy, engineering, finance, digital technologies, and sector-specific specialisations.

Training supports professionals across all career stages, from operational roles to specialist and senior responsibilities.

Participants include professionals from public sector, semi-government, and private sector organisations, across a wide range of roles and industries. Attendees range from administrative and operational professionals to technical specialists, managers, and senior decision-makers.

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